Record Changes

You can edit student records, move students, merge students, search the database, finish edits, and view student record history. (Students may be referred to as "Candidates.")

To aid in navigation, each time your cursor touches a button, a tool tip will appear. The tool tip gives you the name of the tool.

Edit Student Record -

• Click on the blue, hyperlinked student name.
• The Student Edit screen is displayed. You can update any of the available fields.

• Click on the Search box option.
• This brings up all fields that can be searched on.
• Make your search selections and click on the Refresh button.
• You can reset your search options by clicking on the (Clear) link.

• Click the box next to the students you wish to move.
• The student names will show up in the Candidates box.
• Click the Move button.
• Select the building you wish to move the students to.
• Click on the Save button.

Merge Student Records -

• Click the box next to the students you wish to merge.
• The student names will show up in the Candidates box.
• Click the Merge button.
• If the candidates meet all the merge criteria, they get merged into one record.

View Record Change History -

• From the Student Edit screen, click on the Record Change History button.
• The Student Record Change History screens shows all of the changes that have been made to that record.
• Grayed-out text indicates that this data cannot be changed.
• Black text indicates that this change can still be undone.
• Red text indicates the latest change made.
• You can cancel the red and black changes by clicking the Undo button.

• When you are done updating student records, click on the Finish Edits sub-tab.
• Click on the Finish Edits button. This will:
  • change the status from "no edits" or "editing" to "complete."
  • and any subsequent changes to student will revert the status to "editing."